Fixed Assets

Ovens, fridges, delivery bikes, espresso machines: a restaurant's equipment is often its second-largest investment after the premises, and in most operations it lives in a forgotten spreadsheet. The Assets module gives that equipment a real lifecycle in the same books as everything else.

The lifecycle#

An asset is born a draft — recorded but not yet in the books. Activating it posts the acquisition to the ledger and generates its full depreciation schedule. From then on it depreciates automatically, carries its maintenance history and warranty, and eventually leaves through disposal, which closes it out of the books cleanly.

What the module gives you#

• Setting Up Assets — asset models as templates, the account wiring, and the draft → active flow.
• Depreciation — three methods, prorata options, and the schedule that posts itself monthly.
• Maintenance & Warranty — service history with costs and suppliers, and warranty expiry that warns you before it lapses.
• Disposal — retiring an asset with the books left clean.

Why bother#

Three questions the module answers that the spreadsheet never did:

• What is our equipment actually worth today? Book values live on the balance sheet, updated by every depreciation run.
• What does this machine really cost us? Purchase price plus its maintenance history, in one place — the number that decides repair-or-replace.
• What would we tell an auditor or a buyer? An asset register with acquisition entries, depreciation vouchers and disposal records — not a shrug.

Each asset belongs to a branch, so a multi-branch business sees per-location equipment and per-location depreciation expense — which flows into branch profitability like every other cost.